INCOPRORATION OF A PRIVATE LIMITED AND PUBLIC LIMITED
COMPANY HAVING SHARE CAPITAL
Following is the List of Documents for the Incorporation of a Private Limited Company
having Share Capital:-
Step1:- Obtaining Director’s Identification Number
a) If an Applicant who wishes to become a director in the company under
incorporation or existing company also then he/she must obtain a DIN Number
if he does not have the DIN.
Note:
Following is the checklist for obtaining DIN Number:-
a) Signed Copy of PAN
b) Signed Copy of Address Proof
c) One Colour Photograph
d) Area of Occupation (i.e. whether the applicant is Self
Employed/Professional/Homemaker/Student/Servicemen)
e) Educational Qualification Certificate
f) Valid Email Address
g) Mobile Number
h) Form DIR 4 (Pursuant to section 153 and rule 9(3)(a)(iv) of Companies
(Appointment and Qualification of Directors) Rules, 2014) on Rs. 10 stamp
paper duly notarized.
a) For Obtaining DIN the applicant must have the Digital Signature
b) For obtaining Digital Signature following documents are required:-
i) Signed Original Application
ii) One Colour Photograph of the Applicant
iii) Photograph should be crossed signed on the application
iv) Signed Copy of PAN
v) Signed Copy of Address Proof
vi) Valid Email Address
vii) Mobile Number
c) It should also be noted that now single name has been disallowed for
obtaining DIN. If the applicant does not have Last Name as Surname
then the Fathers First Name shall be the Last name as the surname of
the Applicant and if the father’s name also does not have the last name
as surname then the Applicant’s Grand Fathers First name shall be
the Last Name as surname of the applicant and accordingly affidavit
and Proof of relation shall be required.
Step 2:- Name Availability
a) Applicant can propose six names in the order of their preference.
b) The proposed name shall not be identical or similar to the name already exists.
c) The proposed name shall not be registered in the Trade Marks.
d) If the proposed name contains name of any other person other than promoters or
their close blood relatives then No objection Certificate would be required.
e) If the proposed name includes the name of relatives then proof of relation would
be required.
f) Minimum 2 Directors in case of Private Company and 3 Directors in case of
Public limited Company
g) State of the Proposed Registered office of the Company
h) Proposed Authorized Capital of the Company(Minimum Rs. 1 Lac in case of
Private Limited Company and Rs. 5 Lacs in case of Public Limited Company)
i) The applicant will get one more chance for the Re-submission of E-Form if the
ROC rejects the proposed names and mark the E-form for re-submission. (Earlier
the E-form can be resubmitted two times instead of one time.)
JEKIL PANCHOLI
COMPANY SECRETARY
+91 9979590908
Step 3:- Filing of Various Documents after the getting Name Approval and Following
is the checklist of Documents:-
a) Memorandum and Article of Association
b) Subscriber Sheet signed by the subscribers to the shares. (Minimum 2 Subscribers
in case of Private Company and Minimum 7 Subscribers in case of public limited
Company)
c) Declaration by the Professional in Form No. INC-8 (Pursuant to section 7(1)(b)
and rule 14 of Companies (Incorporation) Rules, 2014) on Rs. 20 stamp paper
duly notarized.
d) Affidavit by the Directors in Form INC-9 (Pursuant to section 7(1)(c) and rule 15
of Companies (Incorporation) Rules, 2014) on Rs. 20 stamp paper duly
notarized.
e) Verification of Signatures of Subscribers in Form INC 10 (Pursuant to section
16(1)(q) of Companies (Incorporation) Rules, 2014) on Rs. 20 Stamp paper duly
notarized.
f) Consent to act as director of a company in Form DIR2 (Pursuant to section
152(5) and rule 8 of Companies (Appointment and Qualification of Directors)
Rules, 2014)
g) Details of all the Companies whether Indian and/or foreign in which he/she is
already director and also whether he is Proprietor/Partner in any
Firm/Partnership Firm or member of BOI/AOP.
h) Proof of Registered office of the Proposed address of the Company(Latest
Electricity Bill/MTNL Landline Bill/Water Bill/Registry Copy signed by the
owner) which should be accompanied by NOC on Rs. 20 stamp paper duly
notarized signed by the owner of the premises)
i) One Photograph of the Premises. The Professional should visit the premises
personally and take a photograph of the Premises for his record and safety.
j) Number of the shares subscribed by each subscriber.
k) After the Successful Incorporation of the Company, the Company has to File Eform
INC 21 for obtaining Certificate of Commencement of Business from
ROC.(Earlier it was only for Public Limited Company but now it is mandatory
for both type of companies i.e. Private Limited and as well as Public Limited
COMPANY HAVING SHARE CAPITAL
Following is the List of Documents for the Incorporation of a Private Limited Company
having Share Capital:-
Step1:- Obtaining Director’s Identification Number
a) If an Applicant who wishes to become a director in the company under
incorporation or existing company also then he/she must obtain a DIN Number
if he does not have the DIN.
Note:
Following is the checklist for obtaining DIN Number:-
a) Signed Copy of PAN
b) Signed Copy of Address Proof
c) One Colour Photograph
d) Area of Occupation (i.e. whether the applicant is Self
Employed/Professional/Homemaker/Student/Servicemen)
e) Educational Qualification Certificate
f) Valid Email Address
g) Mobile Number
h) Form DIR 4 (Pursuant to section 153 and rule 9(3)(a)(iv) of Companies
(Appointment and Qualification of Directors) Rules, 2014) on Rs. 10 stamp
paper duly notarized.
a) For Obtaining DIN the applicant must have the Digital Signature
b) For obtaining Digital Signature following documents are required:-
i) Signed Original Application
ii) One Colour Photograph of the Applicant
iii) Photograph should be crossed signed on the application
iv) Signed Copy of PAN
v) Signed Copy of Address Proof
vi) Valid Email Address
vii) Mobile Number
c) It should also be noted that now single name has been disallowed for
obtaining DIN. If the applicant does not have Last Name as Surname
then the Fathers First Name shall be the Last name as the surname of
the Applicant and if the father’s name also does not have the last name
as surname then the Applicant’s Grand Fathers First name shall be
the Last Name as surname of the applicant and accordingly affidavit
and Proof of relation shall be required.
Step 2:- Name Availability
a) Applicant can propose six names in the order of their preference.
b) The proposed name shall not be identical or similar to the name already exists.
c) The proposed name shall not be registered in the Trade Marks.
d) If the proposed name contains name of any other person other than promoters or
their close blood relatives then No objection Certificate would be required.
e) If the proposed name includes the name of relatives then proof of relation would
be required.
f) Minimum 2 Directors in case of Private Company and 3 Directors in case of
Public limited Company
g) State of the Proposed Registered office of the Company
h) Proposed Authorized Capital of the Company(Minimum Rs. 1 Lac in case of
Private Limited Company and Rs. 5 Lacs in case of Public Limited Company)
i) The applicant will get one more chance for the Re-submission of E-Form if the
ROC rejects the proposed names and mark the E-form for re-submission. (Earlier
the E-form can be resubmitted two times instead of one time.)
JEKIL PANCHOLI
COMPANY SECRETARY
+91 9979590908
Step 3:- Filing of Various Documents after the getting Name Approval and Following
is the checklist of Documents:-
a) Memorandum and Article of Association
b) Subscriber Sheet signed by the subscribers to the shares. (Minimum 2 Subscribers
in case of Private Company and Minimum 7 Subscribers in case of public limited
Company)
c) Declaration by the Professional in Form No. INC-8 (Pursuant to section 7(1)(b)
and rule 14 of Companies (Incorporation) Rules, 2014) on Rs. 20 stamp paper
duly notarized.
d) Affidavit by the Directors in Form INC-9 (Pursuant to section 7(1)(c) and rule 15
of Companies (Incorporation) Rules, 2014) on Rs. 20 stamp paper duly
notarized.
e) Verification of Signatures of Subscribers in Form INC 10 (Pursuant to section
16(1)(q) of Companies (Incorporation) Rules, 2014) on Rs. 20 Stamp paper duly
notarized.
f) Consent to act as director of a company in Form DIR2 (Pursuant to section
152(5) and rule 8 of Companies (Appointment and Qualification of Directors)
Rules, 2014)
g) Details of all the Companies whether Indian and/or foreign in which he/she is
already director and also whether he is Proprietor/Partner in any
Firm/Partnership Firm or member of BOI/AOP.
h) Proof of Registered office of the Proposed address of the Company(Latest
Electricity Bill/MTNL Landline Bill/Water Bill/Registry Copy signed by the
owner) which should be accompanied by NOC on Rs. 20 stamp paper duly
notarized signed by the owner of the premises)
i) One Photograph of the Premises. The Professional should visit the premises
personally and take a photograph of the Premises for his record and safety.
j) Number of the shares subscribed by each subscriber.
k) After the Successful Incorporation of the Company, the Company has to File Eform
INC 21 for obtaining Certificate of Commencement of Business from
ROC.(Earlier it was only for Public Limited Company but now it is mandatory
for both type of companies i.e. Private Limited and as well as Public Limited
